How we govern decisions from definition to closeout.
A documented sequence with named release gates, accountable decisions and traceable technical, commercial and handover records.
Six lifecycle stages, each with a defined release.
The control depth is configured to the appointment and project stage. The same management thread connects contract, cost, time, change, risk, information and decisions.
Stage 01
Define
Define & mobilise
Confirm mandate, objectives, authority, project facts, package boundaries and the decisions required first.
Release: responsibility map, baseline facts and mobilisation plan.
Stage 02
Design
Establish the technical basis
Coordinate requirements, calculations, interfaces, samples, deviations, design reviews and approval gates.
Release: approved basis, interface register and submittal plan.
Stage 03
Procure
Qualify & release the package
Qualify vendors, close technical submissions, compare the commercial route and connect long-lead dates to the programme.
Release: approved supplier, package award and procurement schedule.
Stage 04
Deliver
Produce, move & construct
Control inspections, production milestones, packing, freight, customs, site release, interfaces and field progress.
Release: accepted delivery, verified installation and current records.
Stage 05
Handover
Test & prepare operation
Plan commissioning, witnessing, training, spares, warranty start dates and acceptance by area or system.
Release: readiness evidence and indexed handover dossier.
Stage 06
Close
Aftercare & final closeout
Track defects, warranty actions, final accounts, outstanding obligations, archive completeness and lessons learned.
Release: verified closure of technical, commercial and contract records.
Controls remain visible from approval to archive.
Project requirements are flowed down to vendors and verified through documented approval, inspection and closeout gates. Regulated activities remain with the appropriately licensed parties.
- Quality planning
- Package quality plan, responsibility map, inspection points and acceptance criteria.
- Technical governance
- Compliance matrix, submittals, samples, approved deviations and release status.
- Vendor qualification
- Legal identity, capability, capacity, product evidence, references and commercial readiness.
- Safe delivery
- Packing, lifting information, access, offload, storage and interface planning.
- Traceable closeout
- Purchase, batch or serial references, receipts, tests, defects, warranties and final archive.
Every commitment has an owner, deadline and record.
Where NovoTradex is appointed as Merchant of Record, the approved product, price, programme, payment terms and warranty obligations are connected in one controlled transaction record, subject to the agreed structure and required registrations.
Discuss the commercial routeControlled transaction record
- Product & scope
- Logistics & delivery
- Tax & customs
- Commercial terms
The record links the approved submittal, quotation, order, production release, shipping documents, receipt, acceptance, change and warranty route.